ITSC provides different types of document storage and sharing solutions. Staff users can use any of these tools that suit your requirements.

 

 

Departmental file share provided by ITSC

Personal File Storage

 

I need to:

Secure File Share
(Netdrive)

InSync Share

OneDrive for Business

Dropbox (public domain
tool, not recommended for
handling university document)

Store, share and collaborate

Manage files using web browser

N

Y, view only

Y, view, edit and save office document

Y, view only

 

Work with others to edit same document at the same time

N

N

Y

N

 

Access previous version of a file and track changes

N

Y

Y

Y

 

Share documents with internal users

Y, but desktop and HKUST only

Y

Y

N.A.

 

Share document with external users

N

Y, using web link with password, expiry date and tracking

Y, using web link with expiry date

Y, using web link with password, expiry date and tracking

 

Document sync to all client endpoint automatically

N

Y

Y

Y

 

more storage space

Storage request via department

20GB

1TB

2GB free

Accessibility

Access using any devices

N, Window and Mac only

Y, Window, Mac, IOS and Android

Y, Window, Mac, IOS and Android

Y, Window, Mac, IOS and Android

 

Access from anywhere

N, campus network only

Y

Y

Y

Security

Prefer servers to be managed by ITSC

Y

Y

N, housed by Microsoft cloud

N

 

Store High Risk data

Y

Y, but must protect data with encryption if access via mobile or non-office devices

Y, but must protect data with encryption if access via mobile or non-office devices

N

Availability

Who can use

Staff, applied via department

Staff, service activation required

Staff, service turned on by default

Individual applies through vendor

Learn more

 

Secure File Share

InSync Share Service

OneDrive for Business